The #1 K-12 Case Management Software

Guardian is the top choice for K-12 Districts and Schools interested in streamlining and improving their incident reporting and case management activities, and is trusted by more than 300 schools nationwide. 

Most software platforms force you to conform to their rigid processes. Guardian was designed to be incredibly flexible, so that any client can configure it to meet their unique processes, terminology and workflows.



The most powerful incident reporting and case management software on planet Earth.

Guardian is the most advanced, most customizable, and easiest to use incident reporting and case management software available. Easily manage your district’s or school’s incident reporting and tracking within one powerful, yet simple system.


Guardian Integrates Seamlessly with other systems such as Student Information Systems and HR Systems for Plug & Play ability.

Process Designer

Design as many unique process workflows as your school needs. Each can operate independently or allow for crossover for staff that wear multiple hats.

Intelligent Routing

Submitted reports automatically route to the proper workflow and notify workflow admins and investigators in realtime.

User Portal

Users can receive sensitive documents via User Portal, and can submit sanction docs and/or make appeals.

Mobile Friendly

Guardian is accessible on any device, from anywhere in the world, and is also accessible with assistive technology.

Intake Forms

Create any number of unique, dynamic intake forms based on what is being reported, and automatically route forms to proper personnel.

Reports & Stats

Advanced reporting and statistics engine allows for simple, effective reporting, including saved and scheduled reporting.


Control exactly who can do what for each workflow. Set permission levels based on departmental needs to maintain proper access.

Trusted by more than 300 Districts & Schools, including:

lehigh university logo
lehigh university logo
east carolina university logo
east carolina university logo

Cloud Deployment

Guardian is cloud deployed and optimized for use on any device with an internet connection. Discover more

Easy Compliance

Guardian helps partners easily comply with regulatory reporting requirements. Discover more

Advanced Reporting

Our advanced reporting engine allows you to create, save, share & automate important analytics. Discover more

Guarded Data

Guardian utilizes effective data encryption and access control methods to ensure your data is kept under strict lock & key. Discover more

Be Notified

In addition to new incident notifications, custom workflow rules allow users to set up automatic notifications to fit any need. Discover more

Cost Effective

Powerful software need not come with powerful price tags. Guardian pricing scales affordably with the size of your institution. Discover more

Applications of Guardian

Simply put: Guardian can be utilized by ANY school department or team that must intake information and do something with it.

Title IX

Threat Assessment

Behavioral Intervention


Uniform Complaints

Employee Relations



Student Discipline

Risk Management


Features & Benefits of Guardian

Guardian is the most powerful & configurable, yet easiest to use case management and reporting software available.

Dynamic Design

Forget multiple Incident Report webforms. Guardian was designed to dynamically respond to any and all incident types – from Title IX to Employee Relations & more. One web/mobile form, with intelligent routing to ensure each report makes it to the proper workflow. Anonymous Reporting also available.


Whether you need Guardian to manage & track reports through one work stream, or dozens across multiple departments, Guardian is fully scalable to meet both small and massive demands.

Guardian can be utilized by ANY department that needs to intake information and process it.

Workflow Wizard

Gone are the days of conforming to a rigid software process. Need different workflows for Title IX, Employee Issues and others? No sweat! Design your Guardian workflows to meet your exact needs, and design as many workflows as your district needs.

Easy Integrations

Guardian easily integrates with other existing district softwares, including ERPs and Student Information Systems. Single Sign On (SSO) integration with all major SSO technologies is also offered.

Unparalleled Support

Unlimited access to phone, email and web support – ensuring your questions are answered promptly.

Data Protection

Guardian is a SOC 2 Certified Application. With Guardian, data security will never be a concern. All data is kept under strict lock & key, and is stored and backed-up within the USA.

What Clients Say


“I work for a large K-12 school district and knew I needed a strong case management system in order to stay organized and meet regulatory deadlines. Guardian was the only case management system I could find that was designed for the K-12 setting and fully customizable to meet my district’s needs. Guardian has been an absolute game changer for me and I can’t imagine working without it.”

Carly Elliott

Executive Director of CIvil Rights and Title IX Coordinator

Metro-Nashville Public Schools


“Campus Kaizen is a pleasure to work with. Guardian is a big upgrade over our last case management system and has been a huge improvement when pulling reports. The interface is intuitive for our users and the Guardian team is quick to respond to our needs. Guardian’s case management system has been integrated with our District’s student information system and the integration was a great success. Campus Kaizen understands our important mission to provide an equitable, inclusive, safe, supportive, and secure learning and working environment to the CPS community and supports us everyday in achieving it.”

Adam Graham

Director of Compliance

Office of Student Protections and Title IX

Chicago Public Schools


How Do I See More?

Let’s start by showing you and stakeholders a detailed demonstration of all that Guardian can do for your institution or company. Fill out the form below, and a member of our team will be in touch to schedule a demo.